DESIGN AND IMPLEMENTATION OF PATIENTS RECORDS TRACKING SYSTEM
This is an online computerized system whose main aim is to aid in automating the process of capturing, storing and retrieval of patient’s medical records and have those records available at any other site (hospital) that has subscribed to the framework. It is also aimed at enabling doctors and records managers keep track of patient medical records regardless of the hospital they attend and to enable them make good informed decisions regarding their patients based on their medical history. Through this system, patient records are saved in a professional way and space for storing the physical files is significantly reduced. The records are alstracking-systemo stored remotely in a secure place away from the actual physical hospital where they are prone to various types of damages. From this remote location, anyone in need of the records can access them provided they have the right credentials, they have been authenticated by the system and they have the required authorization.
This project is based on the Ngong Sub-District Hospital and JKUAT-Karen Hospital model. With the growth of the health care industry in Kenya and the growth of population, more and more medical facilities are coming up at various levels – National, Regional, County, District, etc. While some of these facilities might be fully equipped with all the required facilities, others are not fully equipped to handle all the medical issues that may be presented to them. This brings a need for patients to move from one hospital to another in order to seek better medical services. Others just end up being referred to these bigger hospitals that can handle more complicated medical cases. Not all patients have the capabilities to maintain their personal medical records regarding all the medical institutions that they have attended in their lifetime, what they were diagnosed with or the medication they were given. Some of these records might be stolen, lost, misplaced, damaged or tampered with. All this information is important to the doctor who might want to use the medical history of the patient to make informed and better decisions on future diagnosis of these patients.