COMPUTERIZED ACCOUNTING SYSTEM AS AN AID TO EFFICIENT MANAGEMENT OF AN ORGANIZATION
ABSTRACT
The study is on computerized accounting system as an aid to effective management of an organization. For more understanding of the study, the researcher has to explain the meaning of computer and computerized accounting system.
A computer is an electronic machine capable of storing processing analyzing and general information from raw data while computerized accounting system is that which uses computer in doing most if not all of its accounting jobs. It has been observed that most people do not appreciate how the use of computer affects the performance of management function.
Owing to this a through researcher, would be carried out and the researcher has in mind that by the competition of this study, the following results will be achieved
How computer aids manage to make effective decisions
The extent of improving the system of accounting operation in out organization through computerization
The degree of benefits enjoyed by the customers of organizations, importance of computer literacy in the life of members of staff of organizations.
During the course of the study, the researcher will consult books, journals, newspapers and articles that will help to justify that computerized accounting system is an aid to effective management.
CHAPTER ONE
1.0 INTRODUCTION
In ancient days, it was difficult to calculate, safeguard or keep records people were using toes and fingers in counting unite
According Charles (1980) accounting is the eyes and ears of management accounting is also the language of business, each business must know what accounting is thereby determine measures to control the financial aspect of the business.
Accounting keeps the records or scores of the business. It call for the attention of the problem and opportunities that confront the enterprise. Where action is needed it suggest possible course of action.
1.1 BACKGROUND OF THE STUDY
History of accounting started when people learnt how to record their activities.
The early scribes made their marks on stone and wax tables, these way keeping records were invented to meet a need of gathering processing and preserving information. The earliest business records merely listed the belonging to some people later records began to show concern about profit and looses on venture income and expenditure were recorded.
Further advances in accounting were made by government and church officials it was until 1449 when Luca Pacioit, a Franciscan monk and an Italian mathematic presented to the world what is known as modern “double entry” he published a book on mathematics called ‘’summa mathematics and on it he gave the first computer description a way of keeping good records.
Accounting is a language web to communication to financial system and other information to all interested parties of an organization.
The importance of accounting information in expanding our economy cannot be over emphasized since organizations perform vital role in the development of the economy. And for them to effectively carry out these functions they employ system that quicken and promotes their services one of the systems is the introduction of computer in accounting operation as an aid to effective management of organization.
Computer can be define as an electronic device that is capable of accepting data as input process that data and produce information as output and store the information at the storage unit for uses when needed computer is fast accurate and more effective than human beings through it produce only what you feed it (i.e. garbage in garbage out) computer is a kind of mechanical device which on receipt of an input is capable of processing them according to a set of previously supplied instructions and making the output available when desired or needed.
Therefore, computerization of accounting system in an establishment will ensure that all relevant information and explanations with respect to financial transactions are effectively processed and recorded. The decision to install this instruction in an organization must be weight with other cost, such as the initial capital outlay maintenance, staffing.
Before installation of computers, an organization system must carefully choose and know its operating system the operating system is the software that gives a life in animate to the hardware in many ways it is the operating system that gives a computer its distinct characteristics.
Today, hundreds of organization have seen the need for computerized accounting system, any attempt to keep it away from organizations will course them and other financial institutions that engage in accounting n services a serious problem.
1.2 STATEMENT OF THE PROBLEM
Has computerization helped in the achievement of efficient management of the organization over the years, there has been the problem of accounting services been manually operated which result to loss of valuable time spent on any accounting transactions and because of poor management efficiency people are discouraged from using these services
Furthermore, the introduction of computer services has created its own problems which rage from the type of installation, the employment of qualified personnel to operate them, the cost of installation and maintenance and cost of software packages etc.
It is in view of the above problems that adequate case are taken to find solution to these problems the study is intend to assess the important of computerized accounting system in our organization, it is also aimed at ascertaining if there has been improvement in the system in terms of time saving to both the organization and their customers.
1.3 OBJECTIVE OF THE STUDY The aim of this study is to know how computer aids management in making effective decision, the extent of improvement in the system of accounting operation in organization through computerization.
The need for this study is to determine
If there is basis to sustain the alleged unemployment which will result as computer over take the operations which were previously handed manually.
To access the benefit enjoyed by customers of the organization through computerization.
To determine if there has been a significant improvement in the system of operation in out organization through the computerization process.
1.4 RESEARCH QUESTIONS
Having a knowledge of computer in banking industries is capable in handling a greater volume of the information than the manual styles / application. The generation of computer based system enhances the time and quality of the decision making at all level in the banking industry. At this point, various question comes across like.
What is the stage in the growth of banking industries in Nigeria?
What are the roles of computer in the economy at large?
1.5 SIGNIFICANCE OF THE STUDY
It allows personnel to create, update and maintain customer records.
It can use computers to access and manage their account, bank employees have access to information on costumer’s account that can be brought up in seconds.
Have enhanced the accuracy of accounts that tellers and other bank personnel process. The banking software performs costumer’s transaction through a centralized data record system.
Computer has made it easy to receive transaction from affiliated bank branches. These new hardware technologies can process more transactions than legacy banking hardware systems.
Some major industries have become dependent upon their automation including banking, government and the military.
The need for this study is to determine
If there is basis to sustain the alleged unemployment which will result as computer over take the operations which were previously handed manually.
To access the benefit enjoyed by customers of the organization through computerization.
To determine if there has been a significant improvement in the system of operation in out organization through the computerization process.
1.6 SCOPE OF THE STUDY
Computerized accounting system is an activity or process that should be done or adopted by well meaning organization. This study therefore cover the application of computers in our organizations the effect of computerized accounting system in our organization etc.
1.7 LIMITATION OF THE STUDY
In the research works certain constraints were encountered during the period of this project some of the restraints experienced by the researcher are given below.
Time: this was a major constraint on the researcher during the period of the work, considering the limited time given for this research and the needed attention due to academic work that faced the researcher being an ND finalist.
Financial Constraints: Owing to the financial difficulty prevalent in the country and its resultant increase in the prices of commodities, transportation fares, research materials, etc , the researcher did not fide it easy meeting all her financial obligations in school as a result of which the work restricted to the much affordable.
Information constraints: Nigeria researchers have never had it easy, when it comes to obtaining necessary information relevant to their study from private organization and even government agencies. Getting the published materials on this topic mean going from one library to the other which was not easy. But some of the respondents find it difficult to furnish the research with the whole information easily. They see it as revealing the organization secrets although this problem placed limitation on the study.
During personal interview, with some respondents, the researcher experiences a lot of communication problems. Some of the respondents did not understand English language, the views of the people are important in this survey because they constitute the bank customers.
1.8 DEFINITION OF TERMS
At this stage, the writer deem it necessary to define the following key terms employed in the work in order to make the reader to easily understand.
ACCOUNTING: This is a means by which management are informed on the financial process of planning and control it involves the process of recording classifying, reporting and interpreting the financial data of an organizations.
COMPUTER: This is an electronic device that is capable of solving problems by accepting data, performing prescribed operation on the data and supplying the result of these operation.
HARDWARE: This is the total physical aspects of the computer, that is all the parts of computer that can be touched. Example, keyboard the display units the CPU box, the cables, the printers etc.
SOFTWARE: These are the various programmes or set of instructions given to the computer in order to perform a specific task.
INFORMATION: This is the data which have been processed.
INPUT DEVICE: This can be machine for transforming by which system are administers it involves letting things done through proper people and channel.
ORGANIZATION: This is a group of people with a specific purpose having pulled their resources together for some business transaction.
SYSTEM: This is a set of procedures of inter-restated elements in organization arranged in such a way that the efficient function of the system if ensured.
PROGRAMMING: This is the act of writing the instruction required to make computer do what it is instructed to do.
COMPUTERIZED ACCOUNTING SYSTEM AS AN AID TO EFFICIENT MANAGEMENT OF AN ORGANIZATION