AN ACCOUNT SYSTEM FOR STUDENT UNION GOVERNMENT (A CASE STUDY OF AKWA IBOM STATE POLYTECHNIC, SUG)
Abstract
This research study focused on an account system for student union government, using Akwa Ibom State Polytechnic SUG as a case study. Every major institution keep record of financial accounts of income and expenses to monitor how they manage their finance. This study was necessitated by the fact that the manual way of recording financial account record and its computation is ineffective and most times inaccurate. To solve this problem an automated system is needed to aid the accurate computation of financial accounts record, easy storage and retrieval of financial information report so that it can be presented when needed. The system helps provide the basic information needed to be maintained in a financial account record such as total expenses, total income and deficit/surplus. the programming language used is visual basic 6.0. It is recommended that electronic store owners should implement price management system to facilitate easy management of price tags in the electronics store.
TABLE OF CONTENTS
Title Page – – – – – – – – i
Certification – – – – – – – – – ii
Dedication – – – – – – – – iii
Acknowledgment – – – – – – – – iv-v
Abstract – – – – – – – – vi
Table of Contents – – – – – – – – vii-ix
CHAPTER ONE: INTRODUCTION
1.0 Introduction – – – – – – – 1-3
1.1 Theoretical Background – – – – – – 3
1.2 Statement of Problem – – – – – 4
1.3 Aim and Objectives of the Study – – – 4
1.4 Significance of the Study – – – – – – 5
1.6 Scope of the Study – – – – – – – 5
1.7 Organization of the Research – – – – – 5-6
1.8 Definition of Terms – – – – – – 6-7
CHAPTER TWO: LITERATURE REVIEW
2.0 Introduction – – – – – – – – 8
2.1 The Concept of Accounting Information System – – 8
2.2 The Function of the Accounting Information System — 9-12
2.3 The Accounting Information System and the Information
Technology – – – – – – – 12-14
CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN
3.0 Introduction – – – – – – – – 15
3.1 Research Methodology – – – – – 15
3.1.1 Method of Data Collection – – – – – 15
3.2 System Analysis – – – – – – – 16
3.2.1 Analysis of the Existing System – – – – 16
3.2.2 Problems of the Existing System – – – 16
3.2.3 Analysis of the Proposed System- — – – 16
3.2.3.1 Advantages of the Proposed System – – 16
3.2.3.2 Disadvantages of the Proposed System — 17
3.3 System Design – – – – – – – 17
3.3.1 Input Layout – – – – – – 18
3.3.2 Output Layout – – – – – – 19
3.3.3 Program Flowchart – – – – – 19
CHAPTER FOUR: SYSTEM IMPLEMENTATION AND DOCUMENTATION
4.0 Introduction – – – – – – – 22
4.1 System Design Diagram – – – – – – 22
4.2 Choice of Programming Language – – – 23
4.3 Analysis of Modules – – – – – 23
4.4 Programming Environment – – – – – 23
4.5 Implementation – – – – – – 24-25
CHAPTER FIVE: SUMMARY, CONCLUSION AND RECOMMENDATIONS
5.0 Introduction – – – – – – – – 26
5.1 Constraints of the Study – – – – – – 26
5.2 Summary – – – – – – 26-27
5.3 Conclusion – – – – – – 27
5.4 Recommendation – – – – – – 27
References – – – – – – 28-29
Appendix (A) – – – – – – 30-34
Appendix (B) – – – – – – 35-37
Appendix (C) – – – – – – 38-39
CHAPTER ONE
INTRODUCTION
1.0 Introduction
Every institution seeks for more efficient ways to carry out their duties. Account is a very sensitive aspect of every business organization and hence there is need for the adoption of computers to aid the computation and recording of account information.
Accounting has long been an organizational function especially with the advent of non owner managers who need to update what is happening in the organization. Maintaining, preparation and presentation of accounts is crucial for effective decision making whether it is a nonprofit making organization or profit making because they have to report to the stakeholders of the organization through financial reports. However there was inefficient financial reporting due to loss of records, delay in preparation of records and its associated problems.In every organization for instance student union government, there is a system for maintaining accounts.