THE ROLES OF DATA PRESERVATION IN ENHANCING THE EFFICIENCY OF SECRETARIAL FUNCTION IN SELECTED BANKS IN ENUGU METROPOLIS. A RESEARCH PROJECT MATERIAL ON PUBLIC ADMINISTRATION
This research work was undertaken to find out the roles of data preservation in enhancing the efficiency of secretarial function in selected banks in Enugu Metropolis.
In doing this, the researcher evaluated the various methods of data preservation their advantages and disadvantages and the functions of a secretary in an organization. The researcher collected data from primary and secondary source. Through the primary source of data questionnaire was used to elicit appropriate information from the respondents (secretaries) in selected banks in Enugu metropolis. Secondary source of data collection in the form of textbooks, lecture notes, handbooks and journals were used to explain the topic.
The data was analyzed using simple percentages and tables and statements. Findings from the study revealed that majority of the respondents use computerized method of data preservation while minority uses electromechanical and manual method. It was equally revealed that users of manual method face varying problems such as time wastage and monotony while computer users face problems such as retraining and complexity. In view of this, it was concluded that computerized method is the most effective method of data preservation. And the method was recommend to be used in banks so as to enhance the efficiency of secretarial function.
1.1 BACKGROUND OF THE STUDY
According to the Advanced Learner’s Dictionary of Current English data is information prepared for and operated on a computer programmer.
The preservation of data is as old as man himself. In the earlier times, men were capable of storing information in their brains and passing them on form one person to another by mouths. But the more authentic one were data inscribed on stone tablets, on paper scrolls and eve on walls so that generation later can still make reference to them if properly preserved. However, there were limitations on how for one could rely on these methods of preserving data. As time progressed, man continued in searching for as satisfactory data processing/preservation machine. It was due to the numerous problems encountered by man when dealing with large numbers that gave birth to the invention of various mechanisms for preserving data.
Although man used pebbles, grains of corn, figures and toes as well as other smaller objects. The problems on how to handle pebble conveniently was solved in the Tigress-Euphrates valley about (5000 years ago by designing a clay board with grooves into which the pebble could be placed. The device enable the grooves to be moved from outside on the instruction to the other to facilitates counting. The technique which was the forerunner of the abacus was adopted and modified by the Chinese and Japanese
The Abacus comprises of several rows of beads which slide in sticks or wires mounted in a rectangular frame. The frame of the abacus is divided by a cross number so that each row of the bead has a sector with four or five beads and another sector with one bead (two on some abacuses.)
The abacus, however could not solve man’s arithmetic problems efficiently and effectively so, man’s search for a better and improved method continued.