COMPUTERIZED MANAGEMENT INFORMATION SYSTEM IN BURSARY DEPARTMENT. A RESEARCH PROJECT MATERIAL ON COMPUTER SCIENCE EDUCATION
School fees payment and clearance for examination protocol in Caritas University is one exercise the students detest a lot. The reason for this is not far-fetched; the manual processing method in use. This manual process is time consuming and prone to errors. The delay is even more pronounced during the clearance period when all the students submit their receipts to the clearance officer for verification before examination. As expected in manual processes, this has led to endless queues during the clearance period. The queuing is as a result of the clearance officer personally going through the receipts of the students and in the process some have misplaced their receipt. This project work focuses on developing software that can handle this task efficiently. The clearance officer can now verify the students for examination without the need for them queuing because the process is now computerized which will be fast, reliable and efficient.
Paying of fee in school especially in tertiary institutions is an indispensable responsibility on students, parents, guardians, government or organizations offering scholarship grants. The fee charged is used in providing a conducive learning environment for the students. It enables the management in paying staff salaries, providing equipment and maintaining infrastructures in the school. At Caritas University Bursary department, the need for an efficient and automated student’s fee management system cannot be overemphasised. This is because it is a private University whose major source of funding is by fee payment from the students. As in every other legal transaction, receipts are then issued to the students which they must present before; taking exams, getting accommodation in the campus, submission of course forms, lab test and treatment, getting ID cards etc. Over the past few years, enrolment of students into the university has steadily increased with its attendant demand more on the clearance officer who personally and manually goes through all the students’ receipts and certifies than by issuing clearance cards before examinations. This manual processing system has caused loss of receipts and delay during the clearance period. In order to speed up this process and simplify this manual fee processing system, the development of an electronic database system is thus being proposed in this project work.
This computer based management system has promising prospect for educational institutions in order to enhance the fee management system. The demand for a computer based fee management processing system in a large number of universities worldwide, is a growing necessity. The proposed system would store, route, display and issue receipt and cards electronically. This system not only enhances the university’s document management, It also allows decisions to be made faster and more efficiently.